Executive secretary

Обязанности:

• Preparation of information and reports on certain operational and organizational activities and, if necessary, involves the appropriate sectors for this purpose

• Controlling over timely execution of activities, instructions given by the manager;

• Checking the status and compliance of papers and instructions

  Preparing meeting reports, collect necessary information from the services/departments;

• Participating in the development and improvement of document management systems and communication (emails, library, external/internal communication)

• Participation in the preparation and conduct of meetings between services within organization, compiles the activity report of all departments

• Organization of reception of delegations, visits and meetings

  Implementation of plans and organization of work process, development of measures to improve the management system

• Monitoring current projects, follow-ups

• Planning field visits and meetings

• Writing processes, procedures, policies

• Preparation of Internal/external communication

• Organization of events and visits to the center (schools, guests, VIPs, etc.)

• Compilation of activity reports from all departments

• Coordination of transport logistics, booking hotels, flights, trains, taxis

• Monitoring of visas, renewal of work permits, entry-exit from the territory

Требования:

• Kazak, English, Russian speaker

• University degree

• Basic skills for documents administration

• Excel knowledge for graph, table and basic formulas

• 3 years’ experience required